1- go to filters and create a new filter 2- create filter form; type frednyc+send.and.delete@gmail.com to "TO:" textfield. I am assuming your e-mail address is "frednyc@gmail.com" 3- hit "next step" button and check "Delete it" 4- hit "create filter"
For now, when you send an e-mail if you BCC to frednyc+send.and.delete@gmail.com gmail deletes it automatically. (for adding BCC i think auto-complete functionality of gmail helps you find "send.and.delete" attached e-mail address)
But if you think adding BCC is another hassle; if you use greasemonkey plugin, I can write you small script that injects "send and delete" button end of the mail editor and when you click it, it adds BCC with special e-mail and send the e-mail.
-Kivanc
fredwilson
· 2 months ago
Thanks kivan. Nice hack. I'll try it. But I still think google should add this feature
Kivanc Anar
· 2 months ago
No problem, I agree with you, but believe me Google will not implement it anyway; they want you archive your e-mail :) not delete them...
fredwilson
· 2 months ago
Not even google wants the emails I delete ;)
Mark Essel
· 2 months ago
Hahaha
Michael Rahmn
· 2 months ago
Keyboard shortcuts are your friend. I have mine setup to "t" is trash (its in Labs to pick your own). Tab from the body to the send send button, hit enter then hit "t". Takes 1/10 as much time as moving your hand to the mouse and no new feature request needed. (note: for archive, it's "a", so easy to decide after you reply).
jordisoler
· 2 months ago
I think in the first sentence you mean "Send & Archive".
fredwilson
· 2 months ago
Oh shit. That's a major screwup. And I'm off to start my day. Will try to edit on my bberry. Thanks for the catch!!
Jerry Colonna
· 2 months ago
I agree completely. Congrats on zeroing out your inbox!
Pascal-Emmanuel Gobry
· 2 months ago
I think you mean "send and archive", first line first paragraph...
fredwilson
· 2 months ago
Yup. I screwed that up. And not likely to be able to fix it this morning. Ugh
aaronklein
· 2 months ago
I love Gmail, and inbox=0, but this is one of those things that Google can be stubborn about. Remember, it took them forever to even have a delete button. The tagline for Gmail was "never delete e-mail again." You had to select the message, pull down a drop down and select "Move to Trash." :)
fredwilson
· 2 months ago
All the more reason to create a groundswell movement
ShanaC
· 2 months ago
Hmm I actually want to see a communal list of hacks, I'm managing two email addresses from one gmail address, and I'm starting to get very overwhelmed. And this is with autofiltering out most of my coupons. What's the hashtag for gmail hacks?
ShanaC
· 2 months ago
:( There isn't one immediately. there is #gmail I'm thinking about creating a separate one...
Charlie Crystle
· 2 months ago
bulk unsubscribe.
I left MR in December and am still getting newsletters I signed up for that are no longer relevant to my daily life. every once in a while I search my email for the word "UNSUBSCRIBE" and take a crack at the cumbersome process of leaving the lists. Should be a simple feature.
Click on Bulk Unsubscribe.process shows list of email which have an unsubscribe option, checked by default. Unsubscribe All.
sergekass
· 2 months ago
Is there a "Send & Archive Button" already? I cant seem to find it on my gmail.
Kivanc Anar
· 2 months ago
@sergekass under gmail labs
fredwilson
· 2 months ago
Go into 'settings' then 'labs' tab then scroll way down. It is near the end. Its a life changer
sergekass
· 2 months ago
Thanks guys. This is fantastic!
sdhouston
· 2 months ago
It's in google labs
tom voûte
· 2 months ago
i don't see why you can't archive everything and delete later if at all. it's great to save time and effort by never having to think whether you need a mail later on and hit delete or archive accordingly.
reecepacheco
· 2 months ago
Yeah, I archive most email, but there are still some that I delete - primarily mailing list messages. I could archive them, but it's just more noise to filter through later in a search.
Besides, there's something zen-like about deletion and a (0) Inbox.
fredwilson
· 2 months ago
A delete is metadata that google can use for all sorts of things
reecepacheco
· 2 months ago
True, though I was referring to my own searching, particularly avoiding sifting through emails that I won't ever need again.
fredwilson
· 2 months ago
I already use 9gigs. If I archived everything it would be 2x that by now
Gerald Buckley
· 2 months ago
Fred, Is there a SarbOx reason we'd want to keep ALL emails? Seems like I recall a situation at a previous employer where what seemed a trivial email exchange turned not-so-trivial at a later date. The key bit of minutiae was irretrievably lost due to aggressive email tending. Could be your Shake Shack emails (or do we call them SHexting?) could be the smoking gun some day. :)
Just a thought/observation. Stay well.
fredwilson
· 2 months ago
I posted about this. I think the post uses the words 'pack rat' in it. So if you want my take on this important issue google 'avc.com "pack rat"'
Gerald Buckley
· 2 months ago
Thought I remembered you weighing in on this not so long ago. I must be a "white hat" pack rat then. I've saved em all (including some of the funnier spam messages) going some ways back. Storage is cheap insurance.
andyswan
· 2 months ago
SarbOx is a reason to DELETE all emails, not keep them. Just ask Countrywide and Sen. Dodd :)
Gerald Buckley
· 2 months ago
Keep in mind... we're talking with Mr. Transparency here :) I suspect he's talking gmail acct and not his official business accts. Further suspect Fred's wanting to arbiter which emails are deleted and not pressing the Send then Delete each and every time.
andyswan
· 2 months ago
Ha no doubt
fredwilson
· 2 months ago
I now use gmail as my official business account. All my email affresses point there and that's where I do all non blackberry email
theflyingchange
· 2 months ago
Sorry for being stupid but what does archiving accomplish? Does it essentially mean move to a different folder?
fredwilson
· 2 months ago
That's an 'outlook' view of the world and one that I've finally left thankfully
The gmail model is search driven. Archiving gets it out of the inbox but keeps it searchable
theflyingchange
· 2 months ago
Ok. But there's no other underlying functionality/impact besides not looking at it anymore. That's my question. And I'm taking it the answer is no. Sounds good.
Nathan Bowers
· 2 months ago
Doesn't it seem broken that you have to do email during a Jets game? Email doesn't scale. It's too cheap for people to send and too expensive for you to manage.
Can you delegate email to a trusted assistant? Set up a whitelist of key people? Create expectations that the best way to reach you is via Twitter or blog comments?
The answer isn't "faster deleting" because your inbox will just be full again tomorrow.
dredding
· 2 months ago
I've tried to love gmail but I just can't get used to the UI. How tough would it be to build an optional Outlook skin? With the same look and feel and keyboard shortcuts, that would be killer for millions of us.
fredwilson
· 2 months ago
That's what I wanted for four years. I tried at least twice to switch but I couldn't
Then I pushed myself earlier this year and made it
The gmail interface and metaphor is so superior to outlook once you get it
The hrdest thing is collapsing convos. But I couldn't do email without them now
OMA
· 2 months ago
Or better yet, add macro capabilities, so that everybody can record a macro and make it into a clickable button.
joshgrotstein
· 2 months ago
I share your love of Gmail, Fred...and agree about Send and Delete...AND am particularly happy to see that they just added to Labs a feature which should hopefully save me from a few of the unintended auto-complete issues I've encountered in the past): http://mail.google.com/mail/help/intl/en/about_...
fredwilson
· 2 months ago
Hi Josh
Autocomplete is always a double edged sword
Justin
· 2 months ago
Google's whole "shtick" about Gmail is that they give you enough storage space and search power that you don't ever have to delete email again. That's why its not there. But I too would like that feature. I hate clutter.
scottporad
· 2 months ago
I completely agree with you on this...in fact, I've thought the very same thing myself. The solution I've considered is this:
Gmail has a set of actions--send, archive, delete, etc. It would be nice if Gmail let you customize the action(s) that each button performs. That's what "Send & Archive" does: one button does two actions in a certain order.
This is along the lines of a macro in Excel.
Jeff Slobotski
· 2 months ago
Fred-
Great point...have often thought this is a great way to not only delete back and forth responses, but keep my storage levels down....
Would be interested in hearing your other gMail tips you've picked up from Twitter...maybe in a future post?
Juan Lopez-Valcarcel
· 2 months ago
Another excellent time-saver for Gmail is installing this greasemonkey script so that when you hit archive or delete on an individual email you then go to the next item NOT back to the inbox.
One other I'd like Gmail to add: a delete button when you open the email by clicking the GTalk notification. that's my standard practice to open an email, and you have to revert to your mailbox in order to delete.
markhurst
· 2 months ago
Amen on the productivity increase from emptying the inbox.
One thing Gmail doesn't offer, that I'd invite you to try, is sending emails to a future day's task list. I can walk you through it, but www.gootodo.com does this (also described in my book "Bit Literacy")
fredwilson
· 2 months ago
I am slowly but surely becoming bit literate. Its hard for me
All Comments
Here is my solution for your problem;
1- go to filters and create a new filter
2- create filter form; type frednyc+send.and.delete@gmail.com to "TO:" textfield. I am assuming your e-mail address is "frednyc@gmail.com"
3- hit "next step" button and check "Delete it"
4- hit "create filter"
For now, when you send an e-mail if you BCC to frednyc+send.and.delete@gmail.com gmail deletes it automatically. (for adding BCC i think auto-complete functionality of gmail helps you find "send.and.delete" attached e-mail address)
But if you think adding BCC is another hassle; if you use greasemonkey plugin, I can write you small script that injects "send and delete" button end of the mail editor and when you click it, it adds BCC with special e-mail and send the e-mail.
-Kivanc
I left MR in December and am still getting newsletters I signed up for that are no longer relevant to my daily life. every once in a while I search my email for the word "UNSUBSCRIBE" and take a crack at the cumbersome process of leaving the lists. Should be a simple feature.
Click on Bulk Unsubscribe.process shows list of email which have an unsubscribe option, checked by default. Unsubscribe All.
Besides, there's something zen-like about deletion and a (0) Inbox.
sifting through emails that I won't ever need again.
Just a thought/observation. Stay well.
The gmail model is search driven. Archiving gets it out of the inbox but keeps it searchable
looking at it anymore. That's my question. And I'm taking it the answer is
no. Sounds good.
Can you delegate email to a trusted assistant? Set up a whitelist of key people? Create expectations that the best way to reach you is via Twitter or blog comments?
The answer isn't "faster deleting" because your inbox will just be full again tomorrow.
Then I pushed myself earlier this year and made it
The gmail interface and metaphor is so superior to outlook once you get it
The hrdest thing is collapsing convos. But I couldn't do email without them now
Autocomplete is always a double edged sword
Gmail has a set of actions--send, archive, delete, etc. It would be nice if Gmail let you customize the action(s) that each button performs. That's what "Send & Archive" does: one button does two actions in a certain order.
This is along the lines of a macro in Excel.
Great point...have often thought this is a great way to not only delete back and forth responses, but keep my storage levels down....
Would be interested in hearing your other gMail tips you've picked up from Twitter...maybe in a future post?
http://userscripts.org/scripts/show/37986
a delete button when you open the email by clicking the GTalk notification.
that's my standard practice to open an email, and you have to revert to your mailbox in order to delete.
One thing Gmail doesn't offer, that I'd invite you to try, is sending emails to a future day's task list. I can walk you through it, but www.gootodo.com does this (also described in my book "Bit Literacy")